Prepare and Submit Your Manuscript
J-BHI publishes the latest advances and practical applications of biomedical and health informatics where information and communication technologies intersect with health, healthcare, life sciences and biomedicine. Manuscripts are normally submitted as regular papers and communications articles are no longer encouraged. We also accept reviews but these are on invitation only and you must contact the Editor-in-Chief before hand and it will be discussed on case-by-case basis. The manuscript will be evaluated under the category it has been submitted (e.g., a regular paper will be accepted or rejected, but it cannot re-categorised into communication once it is submitted). For studies involving human subjects, relevant IRB approval must to be obtained and the paper must state explicitly the reference number of the IRB approval for the study. If the data is from a publicly available database, the original source and reference must be provided.
The articles in this journal are peer reviewed in accordance with the requirements set forth in the IEEE Publication Services and Products Board Operations Manual. Each published article was reviewed by a minimum of two independent reviewers using a single-blind peer review process, where the identities of the reviewers are not known to the authors, but the reviewers know the identities of the authors. Articles will be screened for plagiarism before acceptance.
ScholarOne and Author Guide
Manuscript Style and Length
All submissions must be in IEEE single spaced, double column format with embedded figures and tables ‐ the format required of final printed copy. The manuscripts should be converted to PDF for upload to ScholarOne. Alternatively, ScholarOne can convert MS Word files to PDF, but please proof-read the converted manuscript to make sure it is correct. Templates can be found at the IEEE Author Center.
COPYRIGHT. By policy, IEEE owns the copyright to the technical contributions it publishes on behalf of the interests of the IEEE, its authors, and their employers; and to facilitate the appropriate reuse of this material by others. To comply with United States copyright law, authors are required to sign and submit a completed IEEE Copyright Form with the finalized manuscript prior to publication. This form, which is to be completed electronically, returns to authors and their employers’ full rights to reuse their material for their own purposes. The form is to be completed once the manuscript has been accepted for publication. Completion is done by logging-in on the ScholarOne website (https://mc. manuscriptcentral.com/jbhi-embs).
OPEN ACCESS. This publication is a hybrid journal, allowing either Traditional manuscript submission or Open Access (author pays) manuscript submission. Upon submission, if you choose to have your manuscript be an Open Access (OA) article, you commit to pay the discounted $2,045 OA fee if your manuscript is accepted for publication in order to enable unrestricted public access. Any other application charges (such as over-length page charge and/or charge for the use of color in the print format) will be billed separately once the manuscript formatting is complete but prior to the publication. If you would like your manuscript to be a Traditional submission, your article will be available to qualified subscribers and purchasers via IEEE Xplore. No OA payment is required for Traditional submission.
PAGE CHARGES. Review papers that exceed ten (10) pages incur mandatory page charges. Regular papers that exceed eight (8) pages will incur mandatory overlength page charges. For papers that are 8 pages or fewer: only voluntary page charges ($110/page); 9–10 pages: mandatory page charges ($250/page for pages 9 and 10); 11 pages and beyond: $350/page.
PAGE LIMIT. The page limit is 12 pages for regular paper and 14 pages for review papers including supplementary material. The page limit must be implemented in both original submissions and revised papers.
MANDATORY PAGE CHARGES. The author(s) or his/her/their company or institution will be billed for all pages according to the Page Charge policy. For regular papers, the rate for pages 9 and 10 is $250 per page, and the rate for page 11 and beyond is $350 per page. Payment of these charges is not negotiable or voluntary. Further, submission by the author of his/her manuscript to this publication signifies acceptance of the requirement to pay mandatory pages charges. The Publisher holds the right to withhold publication of the current submission or any future submissions from the author(s) if this charge is not honored. To avoid incurring mandatory page charges, the author(s) are strongly advised to practice economy in the original manuscript submission and restraint in preparation of the final manuscript following peer review.
OPEN RESEARCHER AND CONTRIBUTOR ID (ORCID). All IEEE journals require an Open Researcher and Contributor ID (ORCID) for all authors. ORCID is a persistent unique identifier for researchers and functions similarly to an article’s Digital Object Identifier (DOI). ORCIDs enable accurate attribution and improved discoverability of an author’s published work. The author will need a registered ORCID in order to submit a manuscript or review a proof in this journal.
Prospective authors of review papers are required to complete the review paper proposal form provided by the IEEE Journal of Biomedical and Health Informatics (J-BHI) Editorial Office, and to submit to J-BHI via email (email@example.com). The proposal will be first reviewed by the Editor-in-Chief (EiC) Professor Dimitrios I. Fotiadis to assess the scope suitability, followed by quality evaluation led by the Senior Editor Professor May Dongmei Wang in monthly Editorial Office meetings with EiC, Managing Editors Dr. Themis Exarchos and Dr. Jessilyn Dunn, and Assistant Editors Dr. Vassiliki Potsika and Mrs. Maria Pikou.
You can find the review paper proposal template here:
Author Consent Form
Download the J-BHI Author Consent Form.
An Author Consent form for manuscripts that have more than one author is also required to ensure that all the authors are aware that the paper is being submitted to the Journal. The consent form with a hand-written signature must be uploaded as a supporting document along with the manuscript submission. The IEEE Engineering in Medicine and Biology Society will apply sanctions against authors who are discovered to have made duplicate submissions to other journals. These sanctions are:
- immediate rejection of the manuscript in question;
- immediate return to the author and co-authors of any and all manuscripts currently under review;
- prohibition against the authors/co-authors of any new submissions to any of the Society’s journals for one calendar year from date of formal notification.
Download the J-BHI Author Consent Form.
All submissions must include a cover letter in the text box when submitting via ScholarOne. This letter is only sent to editors; response to reviews should be submitted as a supporting document when uploading the revised manuscript. The letter should state:
- Innovation and significance of the work in relation to the scope of JBHI
- Confirm that the manuscript is entirely original, has not been copyrighted, published, submitted, or accepted for publication elsewhere
- For revision or resubmission, please state the original manuscript’s ID number
- If preliminary work of your paper has appeared as a conference abstract or paper, please note J-BHI only allows submitting manuscript if it is a substantially extended version of the original conference paper. Such a submission is subject to the following requirements:
- the conference paper must be properly referenced;
- state clearly in the cover letter what are the significant improvements/changes made to the original paper. The authors should include a statement, often at the end of the introduction, such as “A preliminary version of this work has been reported [reference]” and cite it in reference. You also need to note that even if the paper is sufficiently different from the conference version, copyright issues may arise. If the conference paper was not published by IEEE, the authors have to obtain permission from the publisher of their conference paper to use copyrighted material for submission to J-BHI.
Title and Abstract
For manuscripts, an abstract of not more than 250 words is allowable. The abstract should indicate the objective of the study, methods, major results, conclusions, and one sentence significance to biomedical research. This will make the abstract, by itself, a useful tool for information retrieval. Please be ready with this information when logging in ScolarOne. When submitting via ScolarOne, the author will be asked to enter: the title, names and contact information for all authors (full mailing address, institutional affiliations, and e-mail), the abstract. The name of the Corresponding Author who will serve as the main point of contact for the manuscript during the review and publication processes is entered separately.
Figures and Tables
Figures and tables should appear embedded in the text. If necessary, they could be appended with or without captions separate. All the text and figures should be in one file. If the authors believe it helpful to include very high resolution figures with excessive file size, please include low resolution versions in the text and attach high resolution images separately. Separate instructions will be given for preparation of final versions of accepted manuscripts. As computer software gives great flexibility in the creation of figures, we expect that figures, when printed both in draft and final version, will be visibly clear and clearly annotated so that they communicate easily and precisely the information intended. See Electronic Guidelines below for further information. Color figures are now $275.00 each.
References should appear in a separate reference section at the end of this paper with items referred to by numerals in square brackets. References must be complete in the IEEE style as follows:
- Style for papers: Author(s), first initials followed by last name, title, periodical, volume, inclusive page numbers, month, year.
- Style for books: Author(s), title, location, publisher, year, chapter, page numbers.
You can find an electronic style file for references in Preparation of Papers for IEEE Transactions and Journals.
If accepted, authors may also send biographies (less than 50 words) and recent photographs (3/4″ square).
Authors are encouraged to suggest 4 potential reviewers although they may not be requested to review the particular submission. Note these suggested reviewers must be fully independent (without any potential conflict of interest) of the work submitted and should be from a different institution to all the authors.
If and when a paper is accepted for publication, the authors must submit a properly executed IEEE copyright form in favor of IEEE, sign an author consent form and agree to a mandatory page charge for overlength manuscripts or color figures. If you have any questions regarding IEEE copyrights, please contact IEEE Intellectual Property Rights Department at firstname.lastname@example.org.
IEEE Author Digital Tool Box
Author-created PDF preprints must be Xplore compliant in order to be posted. IEEE has released a series of digital tools (including IEEE PDF Checker) for authors to check their PDFs for Xplore compliance. These tools can be found at the IEEE Author Center.
Pre-Submission Professional Editing Services Available to IEEE Authors
IEEE Publishing Operations has partnered with one of our established vendors, SPi Publisher Services, to offer pre-submission professional editing services to IEEE authors. Any author who would like assistance with English grammar and usage prior to submitting their manuscript to an IEEE publication for review or during the review process can now go directly to SPi’s website to submit a manuscript for copy editing. The SPi copy editors will edit for grammar, usage, organization, and clarity, querying potentially substantive revisions as necessary. An author can use the service, at their own expense, as often as desired. Cost estimates are available immediately online. Edited manuscripts will generally be returned to the author within two weeks of submission.