TMI presents

Instructions for Authors

Revision 8. April 21, 2020

Please review the scopekey acceptance criteria, and review and decision process of the IEEE-TMI publication beforehand.

Contents

  1. Prepare Your Manuscript

1.1.      Beware

1.2.      Limit the overall length to 10-pages

1.3.      Strictly follow the TMI format

1.4.      Write with good English

1.5.      Avoid plagiarism

1.6.      Extended from a conference paper

1.7.      Challenge paper

1.8.      Manuscript PDF file’s size limit

  1. Upload Your Manuscript

2.1.      ORCID

2.2.      Submission Type

2.3.      Manuscript file

2.4.      Supplementary files

2.5.      Multimedia Content

2.6.      Select keywords

2.7.      Contact Author

2.8.      Number of co-authors

2.9.      Email addresses of co-authors

2.10.        Cover Letter

  1. Actions based on the review decision of

3.1.      Accept

3.2.      Accept with Minor Revision

3.3.      Reject/Resubmit with Major Revisions

3.4.      Reject

 

1.    Prepare Your Manuscript

1.1.            Beware

Your submitted manuscript must be unpublished and is not under consideration elsewhere.

The pre-print version of your manuscript may be posted on third party websites such as arxiv.org. Read IEEE Article Sharing and Posting Policies.

1.2.            Limit the overall length to 10-pages

Any initial submission, including references, that exceeds ten pages will be returned without review. This limit is not applicable to resubmissions because authors need to revise the paper in order to address issues raised by the reviewers. The final, accepted version of a paper is usually a few pages longer than the initial submission, meaning it may be more than ten.

Be aware of the over-length charge: final published papers that exceed eight (8) printed journal pages will incur mandatory over-length charges. All papers exceeding eight published pages, including illustrations and references, incur $250/page for pages nine and ten. For pages eleven and up, a $350/page charge applies. The over-length charge also applies to Open Access manuscripts.

1.3.            Strictly follow the TMI format

All the formatting details are described in the TMI template file (MS Word, LaTex). Below are a few key formatting requirements:

  • Author list should only include each author’s name and IEEE membership rank. There should be no superscript tags next to the author names.
  • Authors’ affiliations, e-mails, and sponsor and financial support acknowledgment should be included in a footnote at the bottom of the first page.
  • Abstract appears at the beginning and is followed by Index Terms (keywords).

For an abstract to be effective when displayed in IEEE Xplore® as well as through indexing services such as Compendex, INSPEC, Medline, ProQuest, and Web of Science, it must be an accurate, stand-alone reflection of the contents of the article. The abstract must be a concise, yet comprehensive reflection of what is in your article. In particular:

    • The abstract must be self-contained without abbreviations, footnotes, or references. It should be a microcosm of the full article.
    • The abstract must not exceed 250 words.
    • The abstract must be written as one paragraph and should not contain mathematical equations or tabular materials.
    • Optional graphical abstract

To enhance the appearance of your article on IEEEXplore®, a graphical abstract can be displayed along with traditional text but it is NOT required for a submission.

      • The graphical abstract should provide a clear, visual summary of your article’s findings by means of an image, animation, video, or audio clip.
      • The graphical abstract is considered a part of the technical content of the article, and must be submitted for peer review during the article submission process. Please upload the graphical abstract as a supporting document in your submission and mention in your cover letter that “the graphical abstract is included in the supporting documents for peer review”.
  • Manuscript contents are on double-columned, single-spaced, and justified alignment indented pages.
  • Figures appear within the main text next to where they are referred.
  • References should 1) use the format of author names exactly as shown in the reference section of the TMI template file; 2) follow the IEEE convention that lists the names of all authors if there are six or fewer co-authors, otherwise list the first author’s name followed by et al.; and 3) have complete information – for example, a reference of a journal article should include the article’s volume, issue, and page numbers.
  • TMI does not publish authors’ biographies.

1.4.            Write with good English

Non-native English speakers should consider using a professional scientific manuscript editing service.

1.5.            Avoid plagiarism

TMI runs every submission through Crossref Similarity Check powered by iTthenticate verifying overlap with all previously published materials. Your paper will be rejected if a high percentage of overlap is found in large, plagiarized chunks even with your own publications.

1.6.            Extended from a conference paper      

If the manuscript is extended from a published conference paper, include descriptions of some details of the extension in a Cover Letter and upload it as a pdf file. The extension must be substantial, and the conference paper must be properly referenced.

1.7.            Challenge paper     

If the manuscript is a Challenge Paper that describes the organization and results of online and grand challenges, follow the requirements below: 

  • The submitting and corresponding author is the organizer of the challenge.
  • The author list includes at least one person from each of the participating groups.
  • The manuscript must include the following information about the challenge:
    • The link of the challenge website where the readers can find more information and results of the challenge.
    • The objective of the challenge must be described in the same way as stated in the original “call for participation”.
  • Statement of review process used to select participants for the challenge.
    • Description of evaluation/validation approach, including how gold standards were established.
    • The web link to the challenge proceeding, where all the challenge papers can be accessed electronically.
    • A short description and correct citation for each of the participating methods.
  • The proper permissions must be obtained: the manuscript must include the following information about the challenge:
    • The manuscript must be verified by a representative of each participating group by providing a signed letter agreeing with the manuscript’s content prior to submission — all these letters must be submitted with the manuscript as supporting documents.
    • The corresponding author must obtain copyright permission for the material (figures, tables, text) used in the manuscript — if applicable.

1.8.            Manuscript PDF file’s size limit

The manuscript must be a PDF file of less than 40 MB.

2.    Upload Your Manuscript 

Login to ScholarOne Manuscripts and follow the streamlined process and the on-screen instructions. The information below are supplemental to the website and proceeds in the same sequence.

2.1.            ORCID

Apply for an Open Researcher and Contributor ID (ORCID) if you don’t already have one. The submission author requires a registered ORCID in order to upload the submission or review a proof.

2.2.            Submission Type

Choose Full Paper if you are submitting a regular paper or a Special Issue listed. 

2.3.                       Manuscript file

Only one PDF file that contains the complete paper (text, tables and figures embedded in the text, and references) as it would appear in published form should be submitted. Other files such as Word, LaTeX source, BibTeX file, and high-resolution images are not necessary.  

2.4.                      Supplementary files

These files, including multimedia content, should be assigned as “Supporting Documents” in “File Designation” (uncheck HTML/PDF Proof, uncheck Ready for Batch/Page Count) – this is the only type of File Designation for the files to be accessible by reviewers.

If your manuscript is extended from a published conference paper, upload the conference paper and assign Supporting Document as its File Designation and place it after the manuscript file.

If you believe the quality of a figure in the main manuscript file is inadequate for the review process, upload the corresponding high-resolution figure file and assign it as a Supporting Document. Files assigned as High-Res Image are not accessible to reviewers.

2.5.                      Multimedia Content

  • Multimedia content can be any playable file (audio or video), or dataset file (raw data, source code, or application). It is the authors’ responsibility to encode a video file with appropriate format and video codec so that the video can be played by the readers of TMI in most common computer environments.
  • The authors should clearly indicate in the main body of the manuscript that the submission includes multimedia contents and the reviewers can find them under the “Supplementary Files” tab on ScholarOne Manuscripts. The authors should provide enough information about the multimedia content such as a short description, the format, codec, etc. in the figure caption, footnote, or appendix.
  • After the submission is complete, the authors will NOT be able to see the uploaded multimedia contents by clicking the “View Submission” link on ScholarOne Manuscripts. The editorial office will check the existence and correctness of multimedia contents for every submission and will contact the author within 12-48 hours if there is a broken or missing file.
  • Example of including a dataset.
  • Example of including a video clip.

2.6.            Select keywords

Select at least two keywords that are mostly associated with your manuscript from the drop-down list in each of the three keyword categories: Imaging Modalities, Object of Interest, and General Methodologies. These keywords are used by the editorial office to identify the most appropriate Associate Editor and reviewers who will manage and evaluate your manuscript.

2.7.            Contact Author

The submission author is automatically assigned as the ScholarOne Manuscripts Contact (Correspondence) Author. The Contact (Correspondence) Author listed in the manuscript can be different.

2.8.            Number of co-authors

ScholarOne Manuscripts only allows entries of up to twelve (12) co-authors, but the full author list in the main manuscript file does not have a number limit. If a submission has more than twelve co-authors, the submission author is responsible for forwarding correspondences from the editorial office to the co-authors not entered on ScholarOne Manuscripts.

2.9.            Email addresses of co-authors

Use your co-authors’ primary emails affiliated to their existing ScholarOne-TMI accounts. Entering a different email for someone who already has an account will create a duplicate account which is an administrative hassle to the account owner and the peer-review system.

Enter all the emails correctly. A submission with wrong email addresses creates multiple bounced messages and will be unsubmitted. 

2.10.                  Cover Letter

No need to write a formal cover letter that replicates the Abstract. You may provide key notes, e.g. the manuscript ID of the previous submission, in the Write Cover Letter text-box.

A cover letter in a pdf file is needed when the manuscript is extended from a published conference paper. Upload your cover letter PDF file and assign Cover Letter as the File Designation and place it at the top of the uploaded files.

3.    Actions based on the review decision of

The Review Decisions are 1) Accept, 2) Accept with Minor Revision, 3) Reject/Resubmit with Major Revision, 4) Reject/Submit to Another Journal, and 5) Reject/No Further Consideration. For decisions types 1) to 3), follow the instructions below. For decision types 4) and 5), the instructions are given in the decision letter.

3.1. Accept

  • Prepare the final files according to the guidelines specified in the decision letter.
  • Upload the final files to ScholarOne by clicking on “Awaiting final files” and then “submit final files”.
  • If you are submitting supplementary materials in the final submission, the materials should not contain official logos of TMI or TMI’s sponsoring societies. The acceptable supplemental material types are described at https://journals.ieeeauthorcenter.ieee.org/create-your-ieee-journal-article/prepare-supplementary-materials/, in addition, an up-to-3-page document that contains figures and texts is allowed.

Within 24 hours after the final submission, all uploaded final files will be exported to the IEEE transactions department which handles the remaining steps such as typesetting before publication. Once the final files are exported, the IEEE-TMI editorial office cannot help the author making changes to the submission. The author will be contacted by the IEEE-TMI staff editors to review the proof and make any changes if needed.

Once a paper is accepted for publication, there is a backlog of papers awaiting print publication. But upon acceptance a paper will become available in “Early Access Articles” on the IEEE-Xplore website (http://ieeexplore.ieee.org/Xplore/home.jsp) within a few weeks and it is citable.

Please note that all submissions will be archived by ScholarOne Manuscripts for a certain period of time. Once archived, the editors cannot access the submitted files except for the review history. The author is recommended to keep a copy of the submitted files for future reference. The IEEE-TMI editorial office may request a copy from the author as a supporting document for the resubmission.

3.2.  Accept with Minor Revision

  • Start your revision-submission on ScholarOne Manuscripts.
  • Choose “Manuscripts with Decisions” and then click on “create a revision”.

If the manuscript ID of the previous submission is TMI-2019-yyyy, the revision ID will be TMI-2019-yyyy.R1. The manuscript ID for revision of TMI-2019-yyyy.R1 will be TMI-2019-yyyy.R2.

  • The revision must be submitted within 4 weeks from the decision date.

The number of days remaining is shown below the “create a revision” link. If the authors cannot meet the revision due date, please contact the IEEE-TMI editorial office.

  • The 10-page limit for original submissions is not applicable here, as extra length is often needed to respond to the reviewers’ comments.
  • Upload the following 3 PDF files.
    • A clean (changes not-highlighted) copy of the revised manuscript file. Start the name of the file with “clean-copy-“. The file must be uploaded and designated as “Main Body”.
    • A document containing point-by-point responses to all concerns raised by the reviewers. Start the name of the file with “response-to-reviewers-“. The document must contain the previous manuscript ID and each of the reviewer comments immediately followed by the authors’ response to it. The file must be uploaded and designated as “Detailed Response for Reviewers”.
  • An annotated copy of the manuscript file. Start the name of file with “marked-up-“. All the changes should be clearly marked using sidebars, different text color, or similar tools. The file must be uploaded and designated as “Optional Source File – Main Document”.

3.3. Reject/Resubmit with Major Revisions

  • Start your resubmission on ScholarOne Manuscripts.
  • Choose “Start New Submission”. A new manuscript ID will be assigned.
  • In the Write Cover Lettertextbox at step 6 of the submission process, indicate it is a resubmission of a “Reject/Resubmit” case and provide the manuscript ID of the previous submission.
  • The 10-page limit for original submissions is not applicable here, as extra length is often needed to respond to the reviewers’ comments.
  • Upload the following 3 PDF files.
    • A clean (changes not-highlighted) copy of the revised manuscript file. Start the name of the file with “clean-copy-“. The file must be uploaded and designated as “Main Body”.
    • A document containing point-by-point responses to all concerns raised by the reviewers. Start the name of the file with “response-to-reviewers-“. The document must contain the previous manuscript ID and each of the reviewer comments immediately followed by the authors’ response to it. The file must be uploaded and designated as “Detailed Response for Reviewers”.
    • An annotated copy of the manuscript file. Start the name of file with “marked-up-“. All the changes should be clearly marked using sidebars, different text color, or similar tools. The file must be uploaded and designated as “Optional Source File – Main Document”.
  • TMI typically only allows one resubmission.

3.4.  Reject

If the decision is Reject/Submit to Another Journal or Reject/No Further Consideration, the implications include:

  • Resubmission is discouraged

The decision to reject a paper with no further consideration implies that we do not expect a resubmission to reach the level of TMI publications, even if the given points of critique in the previous review are addressed. 

  • Reviewers may be more critical in the confidential comments

Authors should be aware a positive reviewer critique does not necessarily imply an overall positive judgment. Quite often, reviewers present a more negative judgment and more outspoken arguments to reject the paper in the confidential comments to the editors than in the comments to the authors.

  • A resubmission must fulfill additional requirements

Contact the Editorial Office for information.