FAQ for Reviewers
Q: How can I become a reviewer for IEEE TMI?
A: All you need to do to register for a ScholarOne Manuscripts account is login to ScholarOne Manuscripts, then click the “Register here” link under the New User? header. All new users will automatically have two role centers—the corresponding author center and the reviewer center—in the ScholarOne Manuscripts where he/she can perform different role-oriented tasks.
The reviewers for a paper are NOT selected by the Editor-in-Chief (EiC) or the Editorial Office. The Associate Editor (AE) who is assigned to handle a paper is responsible for selecting appropriate reviewers. The AE chooses potential reviewers from 1) a private list of reviewers with known specialties accumulated by the AE over the years, 2) results of keyword and areas of expertise search in the ScholarOne Manuscripts.
For any reviewer (new or existing) registered in the ScholarOne Manuscripts, we highly recommend you define your keywords and areas of expertise so you can be found by the AEs. We also recommend you define specific areas of expertise such as “MR pulse sequence design” and “noise reduction in CT”. Note that terms like “medical image analysis” probably won’t do the trick since it covers almost half of the TMI scopes.
The reviewer can also contact appropriate AEs to request if he/she can be added to the AE’s private list. All TMI AEs are listed in the Associate Editors section along with their research interests and contact information.
Q: How do I update my keywords?
- Log onto S1M website for IEEE TMI at http://mc.manuscriptcentral.com/tmi-ieee.
- Click the orange arrow next to the ‘Your name’ link in the top-right corner.
- Select ‘User ID & Password’.
- While you are there, please make sure your contact and affiliation information are up-to-date.
Q: I have a ScholarOne Manuscripts account but received a review invitation that contains another one. What can I do?
A: There are many duplicate accounts in the ScholarOne Manuscripts due to various reasons. If you suspect that you have duplicate accounts, contact the Editorial Office specifing the full name of the account holder, e-mail addresses associated with duplicate accounts and be sure to indicate which one is the primary e-mail address you want to use. We will merge the duplicate accounts into a single one associated with the primary e-mail address you choose. The review and submission history of all accounts will also be merged together.
Q: I received a review invitation about an interesting paper but I’m not sure if I will have enough time to perform the review. What can I do?
A: It is OK to decline the invitation if you don’t have time. If you want to review the paper but expect a delay, please contact the AE and let them know how much of a delay is expected. The AE will consider whether he/she will choose you as a reviewer under these circumstances. Please don’t hesitate to contact the AE with any issues because one of the main difficulties for AE in selecting reviewers is the invitations with no replies. Please be sure to reply to the invitation in time, no matter what your answer is—this will also increase the chance of being selected in the future.
Q: I cannot finish my review before the due date. What can I do?
A: We understand that the reviewers have many important things to do and may return the review late. When you are expecting any delay in preparing the review, please contact the Editorial Office at firstname.lastname@example.org and/or your AE and let us know when you can return the review. We will decide if the due date in the ScholarOne Manuscripts system should be changed. Such an extension request sent to the Editorial Office during normal business hours will be processed within 12 hours; most of them are processed immediately. Note, if the reviewer indicates that he/she will return the review within a week, the Editorial Office may decide not to change the due date and the reviewer may receive further e-mail reminders.
Q: Why do I receive so many e-mail reminders?
A: Again, we understand that the reviewers have many important things to do and may return the review late. The most serious problem we have is not knowing when and whether a late review will be returned. The AE can expedite the review process by removing reviewers, inviting more reviewers or reducing number of required reviewers, but hearing nothing from the late reviewers often prevents the AE from taking such measures. The e-mail reminders—the main communication channel we use—are therefore necessary. Note, the times of these reminders are configured with respect to the review due date. If the reviewer’s request for extension is granted, the number of reminders he/she will receive will decrease.